Expanding the New York City Accessible Dispatch Program

Challenge

Expand and operate the New York City Accessible Dispatch program, a program that allows passengers who utilize wheelchairs and other mobility devices to request accessible taxi service

Solution

TLC selected MTM Transit as its new vendor, who worked tirelessly to meet the TLC’s goals and expectations and ensure successful service delivery citywide

Results

During the first year of program operation, MTM Transit facilitated more than 97,070 accessible taxi trips in New York City, 99.8% of which were complaint-free

Challenge

In 2015, the New York City Taxi and Limousine Commission (TLC) sought a new vendor to expand and operate its Accessible Dispatch program, a first-of-its-kind program that allows passengers who utilize wheelchairs and other mobility devices to request accessible taxi service. Previously operated by another vendor and available only for pick-ups in Manhattan, the TLC wanted to expand the program to serve all five boroughs of New York City, connecting passengers with disabilities to accessible transportation anywhere in the city. The TLC needed a vendor who could successfully administer all aspects of the program, including three key components:

Expansion

Expand operations from a fleet of 500 yellow wheelchair accessible vehicles (WAVs) serving only Manhattan to thousands of yellow and green WAVs serving Manhattan and New York City’s four outer boroughs: Brooklyn, Queens, the Bronx, and Staten Island

Outreach

Educate and inform individuals with disabilities throughout all five boroughs on availability of the service, as well as train drivers to use dispatch equipment, properly deploy ramps, and safely secure passengers and their mobility devices

Technology

Develop and deploy user-friendly technology, including a mobile app for passengers, a web booking service, and full integration with existing taxi dispatch equipment

Solution

Following a competitive bidding process, the TLC selected MTM Transit as its new Accessible Dispatch vendor. Leading up the soft launch date in September 2017, and then through the official public launch date in January 2018, MTM Transit’s Operations and Technology team worked tirelessly to meet the TLC’s goals and expectations and ensure successful service delivery citywide.

Expansion

Prior to September 2017, passengers utilizing mobility devices could only request accessible taxi service in Manhattan. Approximately 500 yellow (Manhattan-based) WAVs were available to accommodate these trips. MTM Transit helped the TLC expand the program citywide to ensure passengers could request service from both yellow and green (outer borough-based) taxis serving all five boroughs.

Outreach

To support citywide expansion, MTM’s New York City-based team focused on performing outreach. Outreach was two-fold: promoting the service to individuals with disabilities, medical facilities, and advocacy groups to continue increasing ridership, and educating drivers to ensure they are aware of the program and how it works. During the first year of operation, our Outreach team hosted more than 50 webinars and attended 2,440 fairs, meetings, expos, fundraisers, and other events throughout the city to reach potential passengers. Through these events, as well as efforts on social media and traditional advertising in disability-focused publications, city newspapers, bus shelters, and more, we reached more than 200,000 individuals.

Additionally, our team focused on driver engagement to ensure drivers were familiar with the dispatch platform and realized they had the opportunity to earn more for taking Accessible Dispatch trips through the dispatch fee. This fee incentivizes driver to take trips. Driver outreach included speaking with more than 1,200 drivers at city airports annually, hosting weekly securement refresher trainings to ensure drivers were knowledgeable about how to operate their vehicle’s securement equipment, visiting taxi fleets and bases to speak with drivers, and partnering with local taxi organizations such as the Committee for Taxi Safety and the Metropolitan Board of Trade (MTBOT) for outreach to its drivers. Through these opportunities, we spoke with and educated approximately 6,000 yellow and green WAV drivers, increasing program awareness and encouraging drivers to participate in the program. We also operated a dedicated driver hotline to ensure drivers had a direct point of contact for their questions and concerns.

Technology

Perhaps the most challenging aspect of this program was developing and deploying technology that integrates with the TLC’s multiple taxi technology providers, as well as the cashiering and payment vendor. MTM Transit partnered with iCabbi to develop a customized Accessible Dispatch platform that allowed passengers to request service through a mobile app available on both Android and Apple systems, our web booking service, or over the phone with our dispatch center. Here’s how it worked:

Scheduling the Trip

  • Passenger requested trip via phone, mobile app, or web booker
  • Request details sent to MTM Transit via iCabbi platform

Dispatching the Trip

  • Platform integrated with taxi technology providers to identify nearby available drivers
  • MTM Transit used the platform to dispatch the trip to identified drivers until a driver accepts the trip
  • Accepting driver received trip details and proceeded to pick up the passenger

Performing the Trip

  • Driver performed the trip
  • Platform collected and recorded trip information

Driver Trip Incentive Payment

  • Platform relayed trip information to cashiering partner
  • Cashiering partner released payment instructions to taxi technology providers
  • Driver received payment for performed trip (deadhead fee)

Results

As with any public-facing transportation program, the TLC and MTM Transit focused on service quality. The TLC relied on MTM Transit to oversee day-to-day operations that ensure high quality service, including friendly dispatch service for passengers requesting trips over the phone, speedy service once a trip is requested, and safe, knowledgeable drivers. MTM Transit established a Brooklyn-based team of Dispatchers who took more than 100,000 calls from passengers annually, 74% of which were to book new trips. 

During the first year of program operation, MTM Transit facilitated more than 97,070 Accessible Dispatch trips, 99.8% of which were complaint-free. 

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MTM Transit logomark

“I couldn’t have picked a better service than Accessible Dispatch for my patient.”

Babiker O
NYC Caregiver